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SPA Newsletter

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Volume 17 Number 2
Spring 2004 Newsletter
spa@societyhq.com

Society for Pediatric Anesthesia Election Procedures

As outlined in Sections 5.7, 5.8, and 6.4 of the Amended Bylaws of the Society for Pediatric Anesthesia and authorized by resolution of the Board of Directors on March 4, 2004, the Society will conduct elections by mail utilizing the process outlined below.

  1. The Board of Directors, after consultation with the President, shall appoint a Nominating Committee (chaired by the Immediate Past President) which shall be responsible for identifying suitable candidates for director-at-large and officer positions to be filled. The Nominations Committee shall report it's slate of proposed nominees for director-at-large and officer positions to the Board of Directors for discussion and approval within 30 days of the regular meeting of the Board held in conjunction with the winter meeting.
  2. The slate of nominees as approved by the Board of Directors will be published in the next (Spring) edition of the regular newsletter of the Society and distributed to the membership.
  3. The Date of Record to determine members entitled to receive notice of the election shall be 60 days prior to the annual (Fall) meeting of the membership.
  4. Notice of the annual meeting, notice of election, the election by mail process, slate of nominees and applicable ballot materials shall be delivered by first class U.S. mail addressed to such members at his/her address as reflected on the records of the Society and/or electronic transmission to such e-mail address shown on the records of the Society no more than 10 days following the date of record.
  5. Each member of record will be allowed to submit only one ballot via first class U.S. mail or electronic means to the Society. As outlined in section 5.10 in the amended bylaws, any member of record is entitled to vote by proxy executed in writing by such member or his/her attorney-in-fact.
  6. Any member of record entitled to vote for director-at-large or officer positions may enter additional nominations via the ballot of record.
  7. Reminders of the election will be sent to all members of record at 30 and 15 days prior to the annual meeting via first class U.S. mail and/or electronic transmission as outlined in IV above.
  8. The election will be closed to further ballots 5 days prior to the annual (Fall) meeting of the Society.
  9. The results of the election will be announced at the annual (Fall) meeting of the Society.

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2209 Dickens Road, Richmond, VA 23230-2005 • Phone: 804-282-9780 • Fax: 804-282-0090 • spa@societyhq.com
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